Fall Update

Welcome to the Mark O. Hatfield Library (MOHL). We are thrilled to welcome all Bearcats, new and returning, as well as students and colleagues from CST. For some of you this update will reflect some changes to the way you are used to us doing things and for others it will be an introduction to us. For comprehensive information about the building, services, collections and policies please visit our website at http://library@willamette.edu.

Building:

The maximum occupancy of the MOHL is 100 people until further notice. Access to the building is restricted to current students, staff and faculty of Willamette University and Claremont School of Theology. Bring your ID card as a card swipe is required for access. Given campus rules and occupancy restrictions we can not welcome guests, children, spouses, etc. Circulation Desk

Fall hours reflect our attempts to balance student academic needs against employee and student health concerns. Hours may be adjusted as the campus and community health situation change.

August 17th to August 21st, 11 a.m. to 4 p.m.

Regular hours (including the Fishbowl) starting on August 24th:

Monday to Thursday: 9 a.m. to 9 p.m.
Friday: 9 a.m. to 5 p.m.
Saturday: Closed
Sunday: 1 p.m. to 9 p.m.

Archives hours are by appointment only.

• Group and individual study rooms will be closed until further notice.

• Masks are required and seating has been arranged and marked so as to encourage social distancing of at least 6 feet.

• Closed container beverages are permitted but eating is prohibited until further notice. Water fountains have been shut off until further notice.

Circulation:

• Desk hours are the same as for the library.

• Please note that for the duration of the COVID-19 crisis, physical reserves have been suspended.

• Summit and ILL are active, but many higher education institutions are not yet participating.

• All items removed from the shelves, returned, or ordered vial ILL or Summit will be quarantined for 72 hours before being available. Please take account of this delay and plan accordingly.

• Contactless check out will remain available for those that request it in the front vestibule. You may access the vestibule with your valid ID 24 hours/day.

Reference and Instruction:

The majority of reference and instruction interactions will be virtual in the fall. We will use chat and Zoom for most of these interactions. Don’t worry if you don’t have a device with Zoom with you, we have workstations set up in the library you can use.

More details can be found on the library’s website. https://library.willamette.edu/

Collection Update:

Just a reminder that over the summer the majority of the bound periodicals moved to offsite storage. You can request articles using our ILL infrastructure.

The collection of monographs and thesis we received from CST arrived over the summer, are shelved as their own collection on the first floor of the library, and are available for browsing and borrowing. They may be found via our online catalog.

Please don’t hesitate to contact us at library@willamette.edu or 503-370-6018 with any questions.


Summer Service Update

Based on COVID-19 related restrictions and staffing limitations the Hatfield Library’s services for the summer are significantly different than in past years:

The Building is closed to visitors until further notice
Services are currently restricted to Willamette Faculty, Staff, & Students


Access to library resources:

 

    • Requests for monographs and other physical materials held by the Willamette University Libraries may be emailed to library@willamette.edu. Please provide a full citation for any items. We will retrieve the item and email instructions on how to pick it up.

 

    • Requests for articles held in our physical periodical collections or for articles to be requested from other institutions may be submitted via our Interlibrary Loan  form, but fulfillment may be delayed.

 

    • Summit (currently closed) and other ILL services for physical items are suspended until further notice.

 


Reference Services:

  • We will be suspending the liaison model and will be sharing reference duties amongst the librarians working this summer. We ask that requests for reference help be emailed to library@willamette.edu or that you use our consultation form. We hope to be able to help everyone, but given an inevitable temporary loss of capacity and expertise, we will be using the following priorities:
    • Requests from students in active classes (for the summer this is AGSM).
    • All other requests.


Collection Development:

  • Willamette faculty please use our online “suggest a title” form. Given budget constraints, most orders will not be processed until August.  If you need an item earlier, please explain why in the “other” field at the bottom of the form.


University Archives:


Course Integrated Instruction:

  • Willamette faculty may request an instruction session for the fall. Please email Joni Roberts at jroberts@willamette.edu and she will make sure the class gets on our calendars. Your liaison librarian will contact you in August for further details about the session.

 

Please check back at this website library.willamette.edu for updates or email us at library@willamettte.edu with any questions or concerns.


COVID: Experiences, Thoughts & Feelings

By Stephanie Milne-Lane, Processing Archivist and Records Manager smilnelane@willamette.edu

We are living in an unprecedented moment in history. Each of us is experiencing this pandemic in our own unique way. In line with our charge to collect, preserve and make available records of enduring value relating to Willamette University, the Archives and Special Collections invites you — Willamette students, staff and faculty — to submit original created works that capture your current experiences, thoughts, challenges and feelings.

Hatfield Library’s archivists and librarians will curate these submissions into a digital exhibition, “COVID: Experiences, Thoughts and Feelings.” This project is by and for our community. Eventually, the collection’s accessibility will broaden, so that decades from now, it can be used for exploration and scholarship.

Express yourself in a medium that best encapsulates your unique lived experience including sketches, audio recordings of music, videos of dance performances, photographs, poems, stories and essays. Full guidelines and the submission forms are available online. Make your submissions before May 8.

If you’re not ready for your submission to be shared today, you may add it to a historical collection that won’t be released until 2025. Do not submit works you want to remain private. You retain the right to ask us to remove your submissions in the future.

If you’d like to make an anonymous submission, donate a physical item (e.g. written diary, sketch, etc.), or have other questions, please contact Processing Archivist and Records Manager Stephanie Milne-Lane.

Thank you for helping us preserve this moment in history.


Update on Library Services

Dear Colleagues,

We hope the following guidelines and services will enhance access to the MOHL’s resources, including physical collections, while the library is closed.

Prioritization of requests:

1) Items to be put on reserve for an entire class (creating a scanned copy)

2) Items for Seniors completing a thesis

3) Items for Faculty

Digital Collections – Digital books and periodicals remain accessible from campus and remotely. If you have difficulties please contact us at library@willamette.edu for assistance.

Interlibrary Loan:

1) Requesting and borrowing of articles (digitally) continues via ILL button in the library catalog. Fulfillment may be delayed.

2) Requesting of physical items from Summit and ILL has been discontinued indefinitely. Summit has shut down until further notice and the vast majority of institutions have discontinued physical ILL lending as well.

Items in the Mark O. Hatfield Physical Collection:

1) Digital Course Reserves– Faculty, please contact library@willamette.edu or your liaison librarian to discuss getting items digitized for posting in WISE.

2) Articles from the bound print periodicals – Please use the “scan on demand” button in the library catalog (see example). We will email you the scanned article as soon as we can.

3) Book chapters – please send the full citation including chapter(s) needed to library@willamette.edu. We will scan the chapters and return them to you as quickly as possible via email. There is no turnaround guarantee.

4) Full Books (Seniors completing a thesis or faculty) – please send the full citation to library@willamette.edu.

a. Living within 60 miles of Campus: Indicate “On-Campus Pickup” in your email subject heading, and we will pull the book, check it out to you, and send you a numerical pickup code associated with the book via email. (For privacy reasons we won’t label books with your name). It will be placed on a book cart in the library vestibule for you to pick up. You will have 2-days to pick it up once you receive the email. Once we check it out to you, you are considered responsible for the book. You will need a valid ID to access the vestibule.

b. Living more than 60 miles from campus: Indicate “Deliver via Mail” in your email subject heading. We will check it out to you and send you an email indicating the item(s) we have sent. Once we check it out to you we will consider you responsible for the book, including returning it to the library. Be sure to include your mailing address in your email.

Note: For items, you have right now, you can return Summit or Willamette items to our book drop or hold on to them until the library re-opens. The library will not be charging any fines. You still will be responsible for any lost items.

Please direct any questions to library@willamette.edu or cmilberg@willamette.edu.

Best Regards,
Craig Milberg
University Librarian


Access & Service Hours Change

Starting on Tuesday, March 17th as per Federal guidance, the Hatfield Library is closed indefinitely. We will still be offering online reference help and online research consultations.

Online Reference Service
Monday – Friday 10 a.m. to 5 p.m.

While fines will continue to accrue during the period of time the library is closed, once things return to normal, all fines for items that are returned will be waived. You can return Summit or Willamette items to our book drop or hold on to them until the library re-opens. You still will be responsible for any lost items.

Questions or concerns may be directed to library@willamette.edu.